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Event Safety

Event Safety

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Overall canoeing has a good track record for safety management at events; however there have been a number of serious accidents which has demonstrated that more could be done to improve this.   

In order to support clubs and canoeing activity at all levels British Canoeing has developed a workshop that highlights ‘duty of care’ issues* and offers simple and effective solutions to manage safety.

The focus of the workshop is to raise awareness of safety management and duty of care issues as they effect clubs and committees, both in their normal everyday activities and also when they may run events. 

The workshop provides guidance and support to mitigate responsibilities using the concept of an ‘activity/event span of control’ to bring simple well organised solutions that people can understand and apply during even the most complex process. 

We have also introduced a number of measures to standardise practices and with effect from January 2016 events (see event definitions below) must be authorised by the appropriate committee with the following actions undertaken:

  1. All clubs running club events (as described below) must appoint a safety officer and put in place procedures to ensure the management of event safety appropriate to the level of events that they run. 
  2. Discipline committees and Regional Development Team (where applicable) must appoint two Safety Officers.
  3. Discipline Committee events must be authorised by the relevant Discipline committee appointed Safety officers.
  4. All Safety Officers outlined above are required to attend event safety workshop where the event is run under British Canoeing insurance.

*Duty of Care

Anyone promoting and offering sporting and adventure training opportunities have a duty of care to look after all persons involved - whether they are participants, instructors, support staff, volunteers or observers and  to ensure, so far as is reasonably practicable, their health safety and welfare. 
This duty encompasses all persons who might be associated with activities whether sport or social related, such as participants, spectators, coaches, instructors, volunteers, contractors, visitors and guests and also members of the public.  It is important to note that associated activities, such as socials, fundraising events, prize giving’s are also covered by a duty of care.
    

Event Categories

How are events categorised and what authorisation is required?

Club Events

These are Club events involving non club members. Such events are self-sufficient within the club and do not have any support/ funding / promotion by the BC or Home Nation discipline committee.

Coaching activity delivered within the scope of the BC Coaching Terms of Reference is not considered to be an 'event' within this definition.  

The responsibility for the authorisation of club events falls to the club committee, guided by the appointed club safety officer. 

Discipline Committee Events

These events have a significant relationship with a discipline committee, normally advertised by British Canoeing or Home Nation, for example Divisional slalom events, tours. Some are run directly by the Discipline Committee while others are run by a club on behalf of the Discipline Committee.

Examples of such would be:
        Divisional slalom events
        Marathon Races
         Regional Tours
        Recreational Events and Festivals
        National Championships

In such instances the event must be authorised by the Discipline Committee. Authorisation requires a full event risk assessment and Event Safety Management Plan produced by the organisaing committee (club or discipline). 

The responsibility for the authorisation of Discipline Committee Events falls to the Discipline Committee guided by the appointed committee Safety Officer(s) and Club Safety Officer (where the event is organised by the club).  

Coaching activity delivered within the scope of the BC Coaching Terms of Reference is not considered to be an 'event' requiring a Safety Officer.   

 

British Canoeing Events 

These events will have direct funding and resource support from the governing body. Such events might include a World Cup/Championship.  

Major British Canoeing Events - Authorisation of major events is the responsibility of the British Canoeing Senior Management Team or home nation Board.

 

Event Safety Workshop

The focus of the workshop is to raise awareness of safety management and duty of care issues as they effect clubs, both in their normal everyday activities (closed activity) and also when they may engage in running events open to others. 

The workshop provides guidance and support to mitigate responsibilities using the concept of an ‘event span of control’  to bring simple well organised solutions that people can understand and apply during even the most complex process. 
As an outcome to the workshop attendees cover:

  • Duty of Care
  • Reasonable Action - In line with risk, experience,frequency
  • Risk Assessed Activity - Regularly reviewed
  • Practices and Procedure  - Simple and Clear
  • Documented Procedures - Evidence based procedures 
  • Appointed Persons  - Against experience matrix
  • Review / Update

During the course participants;

  • Consider the five stages of event planning 
  • Consider the relationship between those stages & safety management
  • Develop & share experiences
  • Consider centralised resources
  • Consider application against experience through scenario based training.

As an outcome we hope to acheive:

  • Common methods for managing  risk
  • The use of an event checklist for safety management
  • Greater appreciation of the need for span of control
  • Develop the use of ‘CALM’ in dynamic risk management

 

Event Safety Workshop - Dates and Venues

3rd May 2017 - Pinkston

14th August 2017 - Greenock

Cost and booking

Places are £10 per person and can be booked via Self Service.  

 

Event Approval Form

From 1st January 2016 a new process has been introduced for SCA events. This includes events organised by an SCA committee and events being run by an Affiliated Club on behalf of a committee (e.g. competition events). Once an SCA Committee has decided to run an event (or agreed for an SCA event to be run by an Affiliated Club on the SCA Committee’s behalf) the SCA Committee will complete the online form (below) or send details to events@canoescotland.org. Information can be sent via email or spreadsheet template and sent for individual events or for several events. 

The details required are:

  • Start Date (and End date if applicable)
  • Event title and discipline
  • Name and contact details of Organiser
  • Name and contact details of Welfare Officer (if event is open to under 18's)
  • Name and contact details of Event Safety Officer – who will have completed BC Event Safety Training
  • Booking/entry process – either:
    • Entries to be processed by SCA online systems (preferred where applicable)
    • Entries to be processed manually
  • Participant criteria
    • Open to SCA members only (including Day Membership)
    • Open to SCA members only
    • Open to any British Canoeing Member (BC, CANI, CW, SCA)
    • Open to any British Canoeing Member (BC, CANI, CW, SCA) (including Day Membership)
    • Other
  • Venue
  • Responsible Organisation –an SCA Committee or an Affiliated club on behalf of an SCA Committee
  • Details of any SCA resources/equipment to use at the event? e.g. marquee, bibs, banners, chairs, hi viz vests
  • Any additional information
  • Do you wish this event to be created as an event on SCA Facebook page?
  • If the SCA is processing bookings, when it should open and close for bookings

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