Affiliation can now be carried out online via SCA Self Service. If you do not yet have Club Admin permissions enabled, please contact the SCA office firstname.lastname@example.org
Requirements of Affiliation
a. Maintain an up to date membership list in SCA Self Service, adding new members by the time of their 5th club session.
b. Provide contact details for Club Secretary and, if the club has any under 18s a Safeguarding Officer
2. Governance (template constitutions and policies are all available here)
a. Constitution - A constitution, or other governing document, meeting the SCA’s minimum requirements, see here
. (Required for all club affiliations after 31st July 2018)
b. Safeguarding - Adopt the British Canoeing/SCA Safeguarding Policy or have a similar policy in place (where the club contains any under 18 members)
c. PVG - Have access to PVG checks either through SCA or another organisation and comply with PVG scheme requirements (where the club contains any under 18 members)
d. Data protection - Adopt the SCA Data Protection Policy or have a similar policy in place. (Required for all club affiliations after 31st July 2018). See data protection guidance
a. Event Safety
- clubs organising events to non-club members are required to comply with the British Canoeing Event Safety requirements including appointing an Event Safety Officer (if the club has any events for non club members).
b. In addition, we recommend clubs consider implementing the following documents. Guidance and templates are available on this page
i. Standard Operating Procedures
ii. Health and Safety Policy
iii. Risk Assessment(s)
From October 2017, club secretaries will be required to accept these declarations
when renewing the club affiliation. This will be a single tick box online. Please ensure the Club Secretary has the authority to agree to them at time of affiliation/renewal.
Only when the above requirements have been met and the club has received formal confirmation via the SCA office is affiliation complete. Affiliation is valid for 12 months.
We are very mindful that increasing the number and degree of things required to affiliate to the SCA places even more of a burden on the volunteers running the clubs. We are here to help - whether it be through a phone call, a meeting or sharing templates or examples of things from other clubs (with their permission). So please do get in touch with any of the SCA staff or the volunteer Regional Officers and let us know how we can assist you. Contact details are available here.
More information and guidance for clubs, including Marketing, Club Case Studies and SCA Policies is also available here.