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Club Kayaking Activity

Club Affiliation

Join the network of over 80 clubs across Scotland. 

What are the benefits of affiliation?

  • Civil Liability Insurance for recognised club activities
  • Access to subsidised training courses and funding grants (where applicable)
  • Club details listed on the SCA Website
  • Right to organise events (with permission) under the auspices of the SCA
  • Scottish Paddler, official magazine of SCA every quarter
  • Canoe Focus, official magazine of British Canoeing every quarter
  • Certificate of Affiliation and Insurance
  • Support and professional advice from SCA Staff
  • Discipline specific advice from volunteers serving on SCA Committees
  • Advice and help with paddling related queries via the SCA Office
  • Help and advice on Child Protection and the processing of the relevant forms

How to Affiliate to the SCA

Affiliation can now be carried out online via SCA Self Service. If you do not yet have Club Admin permissions enabled, please contact the SCA office office@canoescotland.org 

Requirements of Affiliation

1. People

a. Maintain an up to date membership list in SCA Self Service, adding new members by the time of their 5th club session.  
b. Provide contact details for Club Secretary and, if the club has any under 18s a Safeguarding Officer

2. Governance (template constitutions and policies are all available here)

a. Constitution - A constitution, or other governing document, meeting the SCA’s minimum requirements, see here. (Required for all club affiliations after 31st July 2018)
b. Safeguarding - Adopt the British Canoeing/SCA Safeguarding Policy or have a similar policy in place  (where the club contains any under 18 members)
c. PVG - Have access to PVG checks either through SCA or another organisation and comply with PVG scheme requirements (where the club contains any under 18 members)
d. Data protection - Adopt the SCA Data Protection Policy or have a similar policy in place. (Required for all club affiliations after 31st July 2018). See data protection guidance.
 
3. Safety  
a. Event Safety - clubs organising events to non-club members are required to comply with the British Canoeing Event Safety requirements including appointing an Event Safety Officer (if the club has any events for non club members).
b. In addition, we recommend clubs consider implementing the following documents. Guidance and templates are available on this page
i. Standard Operating Procedures
ii. Health and Safety Policy
iii. Risk Assessment(s)
 
4. Declaration
From October 2017, club secretaries will be required to accept these declarations when renewing the club affiliation. This will be a single tick box online. Please ensure the Club Secretary has the authority to agree to them at time of affiliation/renewal. 
 

Only when the above requirements have been met and the club has received formal confirmation via the SCA office is affiliation complete. Affiliation is valid for 12 months. 

We are very mindful that increasing the number and degree of things required to affiliate to the SCA places even more of a burden on the volunteers running the clubs. We are here to help - whether it be through a phone call, a meeting or sharing templates or examples of things from other clubs (with their permission). So please do get in touch with any of the SCA staff or the volunteer Regional Officers and let us know how we can assist you. Contact details are available here

More information and guidance for clubs, including Marketing, Club Case Studies and SCA Policies is also available here.

 

Related Files:

Club Constitution - Information

In order to affiliate / re-affiliate to SCA, clubs constitutions (or other equivalent governing document) are required to meet the following criteria. The requirements below are based on generic sportscotland criteria required by all organisations receiving any funding e.g. Awards for All.

A template constitution is available from sportscotland help for clubs.

The document must: 

  1. State the name of the club
  2. Be formally adopted by the club (e.g. evidence of an Annual General Meeting when the document was adopted). 
  3. State the objectives or aims of the club; with aims aligning to those of the SCA
  4. State that the club will be affiliated to SCA
  5. Explain the management – who is on the committee, what they do, how the club will manage matters arising. Clubs with under 18s must explicitly list Safeguarding Officer as a committee role. 
  6. Annual General Meeting and Extraordinary General Meeting - date by which AGM dates place each year, number of members required to attend, define notice period
  7. Dissolution – In the event that the club will cease to exist detail how the club will spend/transfer its remaining funds and how it should be dissolved
  8. Explain the club is not for profit distributing / Non Commercial and genuinely not-for-profit and therefore no payment to Directors, Committee members etc
  9. Include an open to all clause - updated to meet Equality Act 2010
  10. Be gender neutral (e.g. refer to “Chair” not “Chairman”)
  11. Have equal representation for male and female specific posts (if they exist) on committee (e.g. if there is a male captain there must also be a female captain)
  12. Outline a disciplinary procedure including a right of appeal 
  13. Membership: 
  • Define membership categories and voting rights
  • Have an appeal procedure for rejected membership applications and expelled member
  • No separate male and female memberships
  • No Proposer and Seconder required in order to be a member
  • No probationary period for membership

Club Safety

We recommend clubs consider implementing the following documents:
  • Standard Operating Procedures
  • Health and Safety Policy
  • Risk Assessment(s)

Club Standard Operating Procedures
This is a simple description of how the club operates on a day to day basis. It should cover who is responsible for carrying out certain tasks within the club. You’ll find the Club Standard Operating Procedure Template download a useful guide to which areas need to be covered on your procedures. Not all may be applicable to your club but equally there may be other procedures you observe which could be entered. It can be used as guidance or as a template for your written procedures.

Club Health and Safety Policy

The British Canoeing Safety Guidance download contains lots of useful safety guidelines for paddler, clubs and volunteers. Affiliated clubs should have a Health and Safety Policy. A Health and Safety Policy statement template can be found here.

Club Risk Assessment
Guidance for writing a risk assessment can be found by reading this document. 

 

Related Files:

Related Links:

Club Affiliation Fees

Affiliation fees are based on the number of members who are not Individual Members of the SCA. 

Club Size   from 31/12/16 from 31/12/17
Clubs with up to 20 members who are not individual SCA members   £95 £100
Clubs with up to 21-40 members who are not individual SCA members   £142 £150
Clubs with between 41 and 100 members who are not individual SCA members   £190 £200
Clubs with between 101 and 200 members who are not individual SCA members   £305 £325
Clubs with more than 200 members who are not individual SCA members   £370 £390

Individual SCA members are those who pay an annual membership fee to the SCA for Full, Junior, Recreational or Family membership

 

Focus Clubs

What is a Focus Club?

A Focus club is an affiliated canoe club that has applied and been selected to receive extra support for a 12 month period from the SCA’s Regional Development Manager (RDM). The RDM role is funded by sportscotland as it is many sports and there are around 50 Regional Development Officers in all sports in Scotland. 
The Targets set by sportscotland for the RDM are;

  • To increase membership within Focus Clubs 

And/ Or

  • To Develop Athletes to SCA Performance Levels within Focus Clubs (Olympic Disciplines)

Looking at the statement above you might think that that only clubs that are involved in the Olympic discipline of Slalom or Sprint could become focus clubs, however this is not true. Whilst some focus clubs might be involved in these activities equally a focus club could be a purely recreational. 

Criteria to become a Focus Club

To be considered to become a focus club the club must;

  • Be willing to engage and work with the SCA
  •  Have the potential to meet one of the targets listed above
  • Looking to develop your club
  • Commitment

Types of Support

  • Help with Club Development Plans
  • Assistance with Equipment and Facilities Funding
  •  Link to sportscotland
  • Assistance and Guidance to Direct Club Investment
  • Links to Active Schools and Local Authorities
  • Guidance on committee roles
  • Coach Development
  • Club Structure
  • Coach Funding
  • Disability Training

Focus Clubs for 2017

  • Aberdeen Kayak Club
  • Aboyne Canoe Club
  • Breadalbane Canoe Club
  • Edinburgh Kayak Club
  • Forth Canoe Club
  • Glasgow Kayak Club
  • Inverness Canoe Club
  • North Berwick Canoe Club
  • Royal West of Scotland Amateur Boat Club
  • St Andrews University Canoe Club
  • Strathallan Canoe Club
  • UHI Paddlesport 

SCA Connect - commission from membership

The SCA is currently piloting a scheme to reward affiliated clubs who process SCA memberships for new SCA members. The scheme is known as 'SCA Connect'. 

SCA membership continues to grow and we are keen for more affiliated club members to be part of the SCA and benefit from some of our many benefits including insurance cover for individuals for all paddling activity whereas club insurance only covers club member engaged in official club activities.   

The commission rates are as follows:

  • Full membership - cost £39, commission to club £10
  • Recreational membership - cost £25, commission to club £5 
  • Junior membership - cost £18, commission to club £3

Commission only applies to first time SCA members or those who have not been an SCA member within the last 2 years. 

Memberships are processed via Self Service in exactly the same way as club secretaries currently register a new club member, but instead select the appropriate membership type and complete the payment. Payment can be made online via credit/debit card, or an invoice emailed automatically so that the club can pay the membership fees by cheque or bank transfer. Upgrading an existing club member to become an SCA member is also only a few clicks. 

If your club would be interested in taking part in this next phase, please get in touch